Operational Staff

Administrative Assistant/Academic Records Assistant

Diversity is a core value at Seton Hill University. We are passionate about building and sustaining an equitable and inclusive learning and working environment for all students, faculty, and staff. We actively seek to recruit applicants who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds.

Administrative Assistant/Academic Records Assistant

Posted: March 7, 2022

Seton Hill University seeks to fill this full-time position. This position will provide administrative and clerical support to the Vice President and General Counsel (VPGC) and the Registrar.

A Bachelor’s degree from an accredited institution and three (3) years of experience providing administrative support in an office setting preferred; minimum of a high school diploma and ten (10) years of experience providing administrative support in an executive office or working with upper-level management is required. Incumbent must have a broad knowledge of and proficiency with general office procedures, including the ability to operate a Mac computer with proficiency in Microsoft Office (e.g. Word, Excel, and PowerPoint), Gmail, Calendar, Google Drive and ability to manage data through specialized software for general matters (Smartsheet), contracts (ContractWorks), and policies (PolicyTech).

The incumbent must have excellent interpersonal relationship skills and have the ability to communicate effectively, both verbally and in writing. Ability to work independently, take initiative, follow through with assignments, and determine priorities. Demonstrate adept typing skills with the ability to type proficiently and accurately. Be a creative self-starter, decision maker, and possess excellent organizational skills. The incumbent must perform all duties with the highest degree of confidentiality and in a professional manner.

ESSENTIAL RESPONSIBILITIES - Office of the General Counsel (OGC)

Assists with the coordination of the daily operations of the OGC. Maintains supplies and services (copier, printers, scanner) and addresses facility issues (maintenance, custodial, etc.) for OGC staff.
Provides administrative and clerical assistance to VPGC. Assists with managing VPGC’s calendar and email, scheduling of short and long range events and appointments, answering telephones, taking messages, faxing, shredding, scanning, and making copies of materials. Types letters, memorandums, reports, etc. ensuring correct format, grammar and spelling, content and coherence of information. Creates and maintains electronic and hard files. Distributes mail.
Manages contract and policy software. General data entry and tagging of new contracts and generating reports as requested by OGC staff. Posting institutional and personnel policies as approved.
Tracks participation in compliance training hosted by OGC Staff.
Manages financial and travel documents for OGC staff. Creates PORF's and processes invoices for all OGC expenses, including external counsel bills. Assists with coordinating local and long distance travel arrangements for OGC staff and prepares advances, travel expense reports, and credit card expense reports.
Coordinates on-campus and external webinars and meetings hosted by OGC staff (i.e., securing meeting sites and parking, inviting attendees, and arranging for food).
Assists with coordinating and preparing correspondence and other documents to be presented as Agenda Items on the Board of Trustees agenda for committees supported by VPGC.
Other duties as assigned.

ESSENTIAL RESPONSIBILITIES - Office of the Registrar

Data Entry:

Academic Status changes
NCAA Status changes
Demographic Verification changes
Enter catalog changes and proofread
Record transfer of credits evaluation to student record Data entry for Veteran benefits

2. Communications:

Printing/mailing student Leave of Absence(LOA)/Withdrawal letters
Packaging and mailing diplomas after graduation

3. Reports:

Academic Status preparations
LOA/withdrawal reports for administrative action

4.Other:

Assist with student course registrations
Scanning

If you are interested in applying for this position please submit a cover letter, resume and the names of three (3) references to jzemba@setonhill.edu

Grounds Keeper

Posted: April 29, 2022

Seton Hill University has a full-time opening in the maintenance department for a Grounds Keeper. The purpose of this position is to maintain all Seton Hill University, grounds, roads, sidewalks and parking areas on and off campus

A high school diploma, a valid driver’s license and the ability to operate maintenance equipment (i.e. tractor, 2-ton dump truck, etc.) is required. Applicants must have at least one year of professional landscaping/grounds keeping experience. A Category 7 (lawns and turf) Applicators License is highly desirable, but the Applicant may obtain one within one year of service. Due to the nature of the position incumbents must perform duties in extreme temperatures (both hot and cold), be able to walk, bend and lift (up to 50 lbs.) daily.

This position reports directly to the Director of Maintenance and Grounds.

Essential Responsibilities include but are not limited to:

Operate power and hand equipment (i.e. push mowers, backpack blowers, weed trimmers, etc.) to maintain all SHU grounds, roads, sidewalks, and parking lots on and off campus.
Operate truck equipped snow plow, snow blower and tractors to remove snow from roads, sidewalks, parking areas, and athletic fields in preparation for chemical treatment.
Remove leaves, debris, litter, branches, small trees, and trimmings for campus grounds.
Transport furniture, equipment and supplies to the appropriate destination.
Maintain equipment including but not limited to oil and fluid changes, tire repairs, and basic trouble shooting of equipment problems.
Assist campus security/students with minor vehicle issues (i.e. dead battery, flat tire, or stuck vehicles).
Other duties as assigned by the Director.

If you are interested in applying for this position please submit a cover letter and resume or application for employment from Human Resources to: Cale Geary, Director of Maintenance & Grounds, 1 Seton Hill Drive – Box 168K, Greensburg, PA 15601 cgeary@setonhill.edu

Solution Center Technician

Posted: May 19, 2022

Seton Hill University has an immediate opening for a Solution Center Technician.

The Solution Center Technician, serves as a first level of support to computer users of the University community by answering telephone support calls and walk-up questions as part of the campus Solution Center. This position serves as a troubleshooter when hardware and software problems arise; and ensures that solutions are provided in a professional and timely manner. The Solution Center Technician, works closely with other IT staff to ensure users are receiving the best service and support possible.

Requirements include a high school diploma, specialized computer systems and media center training plus 1-2 years experience. Preference for hardware and software Apple certifications (comparable experience considered but will need to pass exams within 90 days). The successful candidate should be competent using and troubleshooting PC and Mac computer hardware and software in classroom, lab, office and residential settings. A broad knowledge of information technology including networking, file management, Microsoft Office applications, Internet and email systems is required. The successful incumbent must possess strong interpersonal, written and oral communication skills, strong customer service orientation and experience working both individually and in a team-oriented, collaborative environment. The incumbent must be highly self motivated and directed and have the ability to effectively prioritize and execute tasks in a high-pressure environment. In a normal workday, the employee may be required to combine standing and walking 70%-100% of a shift; lift up to 35 pounds frequently and up to 55 pounds occasionally.

Must be willing to work regularly scheduled shifts including day, evening and weekend shift assignments to facilitate coverage. The Solution Center is open during the hours listed: 8am-7pm (M-R); 8am-4:30pm (F); 9am-1pm (Sat) with some occasional additional off-hours and holidays.

This position reports to the Director of Support and Data Center Operations.

ESSENTIAL RESPONSIBILITIES:

Respond to requests for technical assistance in person, via phone, or electronically.
Diagnose and resolve technical hardware and software issues.
Setup and service computers connected to the University’s local area network.
Provide training to students, faculty and staff in the use of computer hardware, software and network services; training may be done one-on-one, in groups, or through written documentation.
Research questions using available information resources.
Advise users on appropriate action.
Follow standard help desk procedures.
Log all help desk interactions through help desk software.
Redirect unresolved problems to appropriate resource(s).
Identify and escalate situations requiring urgent attention.
Track and route problems and requests and document resolutions.
Stay current with system information, changes and updates.
Perform all other duties as assigned

If you are interested in applying for this position, please send a resume, cover letter, salary requirements, and 3 references to: shuitsearch@setonhill.edu Applications accepted until position is filled.

Stationary Engineer

Posted: September 8, 2021

The Maintenance Department has a full-time opening for a Stationary Engineer to stabilize the operation of the boilers, pumps, air compressors, fans, and roof top units for campus buildings, emphasizing efficiency and safety.

The Stationary Engineer must be able to determine the reason for a boiler shut down and to decide what steps should be taken to resolve any related complications. The incumbent is accountable for the achievement of established goals and objectives.

This position requires a high school diploma, a Stationary Engineer’s license OR PA State Association license, knowledge and experience in various trade, mechanical, chemical, and mathematical skills, are necessary. This position involves affixing pipelines, therefore, experience in using hand and power tools, is required.

This position reports directly to the Stationary Engineer - Maintenance Lead; there are no supervisory responsibilities.

ESSENTIAL RESPONSIBILITIES:

Transcribes a Boiler Room Shift Report and a Building Status Report, for the Main Boiler Plant and all campus buildings
Maintains the proper operation of boiler, plumbing, electrical systems and emergency generators on campus.
Responds to unanticipated calls from students, faculty and staff concerning heat complications.
Checks all gas, water and steam lines for leaks during rounds.
Performs chemical tests on both on-line and off-line boilers.
Performs all other duties as assigned.

Rate $18-$22/hr and competitive benefits. If you are interested in applying for this position, please send a resume and covering letter, or application for employment from Human Resources, to: Cale Geary, Director of Maintenance and Grounds, cgeary@setonhill.edu, Seton Hill University -Box 168, Greensburg, PA 15601-15099