Satisfactory Academic Progress Policy

 
 

Undergraduate Financial Aid Satisfactory Academic Policy

Federal and Seton Hill University

 In accordance with the United States Department of Education (USDOE) Seton Hill University has established a Financial Aid Satisfactory Academic Progress Policy (SAP) commencing with the 2011-2012 academic year. This federally mandated policy establishes the guidelines and regulations under which a student may continue to receive federal student financial aid and Seton Hill University institutional aid. 

Federal student aid programs that are included in this policy are:

  • PELL Grants
  • SEO Grants
  • Federal Direct Subsidized Loans
  • Federal Direct Unsubsidized Loans
  • Federal Direct Parent PLUS Loans
  • Perkins Loans

The policy mandates a review of a student's attempted and earned credits as well as the cumulative GPA at the conclusion of each term (fall, spring, and summer). All students who are or might be eligible for federal and/or institutional aid will be reviewed and evaluated each term by records in the Registrar's Office. This SAP policy applies to all continuing undergraduate students at Seton Hill. 

The policy is composed of two parts:

1. Grade Point Average (Qualitative Standard)
Grade point average minimum requirements are based on the number of earned credits as outlined below:

  • 1-29 cumulative credits earned 1.00 cumulative GPA
  • 30-59 cumulative credits earned 1.50 cumulative GPA
  • 60-89 cumulative credits earned 1.75 cumulative GPA
  • 90+ cumulative credits earned 2.00 cumulative GPA

Institutional aid will follow these same GPA requirements with the exception of academic scholarships that may have a higher cumulative GPA requirement for renewal. 

2. Cumulative credits earned/cumulative credits attempted (Quantitative Standard) 
Students are required to earn 67% of all credits attempted to meet the requirements of the quantitative standard of the federal and institution SAP policy. All courses with a passing or failing grade will be counted as credits attempted as well as all courses with a designation of W, WF, WP, I, P, or U on the Seton Hill transcript. All courses with a passing grade will be counted as credits earned. At the end of each term (fall, spring, and summer), each student will have a completion rate calculated (number of credits earned/number of credits attempted). 

To meet the requirements of the SAP policy, students must meet both standards as previously described. Students who meet both requirements will be considered to be in compliance with the university SAP policy and the federal SAP policy to receive aid for the subsequent term. 

All students who fail to meet either of the SAP standards at the end of a term will receive a "Financial Aid Warning" letter from the Financial Aid Office. This letter will be sent via e-mail and USPS to the permanent home address. These students will continue to be eligible to receive both federal and institutional aid for the subsequent term. At the end of the subsequent term, if the student has not met the SAP standards, she/he will be notified in writing as to why he/she has failed to meet the standards, the consequences (i.e., loss of federal and institutional aid), and what options are available to the student. 

Any student who fails to meet the SAP standards after this "warning" term has the right to file an appeal of her/his SAP failure. To do so, the student must log on to Griffin's Lair and state in writing the reason(s) for the failure to meet the required standards (e.g., death of a close relative, injury, illness, or other extraordinary circumstances that prevented the student from attending classes and/or successfully completing the coursework). The student must also state what has changed or will change that will enable her/him to meet the SAP standards at the next evaluation. This appeal must be submitted within 5 days of receipt of the notification letter of failure to meet the SAP requirements. The student must also submit supporting documentation to the Financial Aid Office, Seton Hill University, Greensburg, PA 15601 of the circumstances related to the failure to make satisfactory progress. Documentation could include items such as statements from medical personnel, records from a medical facility, statements from faculty or administrators who have knowledge of the circumstances, etc. 

The Financial Aid SAP committee will respond to all appeals in one of the following ways:

Appeal Approval - If the appeal is approved, the student will be placed on financial aid probation and will be eligible for federal and institutional aid for one subsequent term. Students will be required to meet specific requirements as part of the appeal approval (e.g., regularly scheduled meetings with CAPS personnel, attendance at tutoring sessions, usage of the Writing Center services, enrollment in specific courses, etc.). All of these stipulations will be clearly stated in the approval notification. 

Appeal Denial - If the appeal is denied, the student will be notified in writing as to the reason for the denial and what options are available to the student for future coursework. Federal and institutional aid will not be continued until the SAP standards are met in a future term. 

Any questions on the federal and/or institutional financial aid SAP policies should be directed to the Financial Aid Office at (724) 838-4293 located in room 108 in the Administration Building. 

Please note that this is a financial aid satisfactory academic progress policy. Seton Hill University's "Good Academic Standing" policy can be found in the Seton Hill University Catalog.

Pennsylvania State Grant Satisfactory Academic Progress Policy 

The PHEAA State Grant program sets its own standards for satisfactory academic progress for students receiving a PHEAA Grant. This policy requires that a full-time student (12+ credits/term) must earn a minimum of 24 new credits within an academic year. If a full-time student earns fewer than 24 credits, the student is permitted to earn the deficient credits in a summer session. If at the end of summer, the student has earned the minimum 24 credits, she/he retains eligibility for continued receipt of the PHEAA Grant into the next academic year. If the student has not earned 24 credits, she/he will not be eligible for a PHEAA Grant until the 24 credits are earned. Typically this is achieved in the subsequent term. For part-time students who receive a PHEAA Grant, the minimum number of credits earned in an academic year must be 12 new credits. Any courses repeated with a previous grade of D- or higher are not counted as new credits earned. 

Any questions on the PHEAA Grant satisfactory academic progress policy should be directed to the Financial Aid Office, Seton Hill University, Greensburg, PA 15601 or the PHEAA Grant program at 1700 North Seventh Street, Harrisburg, PA 17105. 

NCAA Athletic Scholarship Satisfactory Academic Progress Policy

 Any student who receives an athletic scholarship while attending Seton Hill University is bound by the NCAA Division II academic progress regulations. This policy states that a full-time student must earn a minimum of 24 credits in each academic year. A minimum of 75% of these credits (18) must be earned during the traditional academic calendar terms (fall and spring). It is permissible to earn the deficient credits in a summer term as long as the deficient credits do not total more than 6. Full-time upper class students are permitted to have earned an average of 12 credits for each full time term of attendance to retain their NCAA eligibility. All athletic scholarship recipients are required to maintain a minimum cumulative GPA of 2.0 at the end of each term of study. NCAA eligibility requirements are evaluated at the end of each term by the NCAA faculty representative and the Compliance Office. Appropriate notification will be sent to any student athlete who fails to meet the required standards and the consequences thereof. 

Any questions regarding NCAA eligibility should be directed to the Compliance Office, Room 404 Administration Building, Seton Hill University, Greensburg, PA 15601.


Graduate Financial Aid Satisfactory Academic Policy

Federal and Seton Hill University 

In accordance with the United States Department of Education (USDOE) Seton Hill University has established a Financial Aid Satisfactory Academic Progress Policy (SAP) commencing with the 2011-2012 academic year. This federally mandated policy establishes the guidelines and regulations under which a student may continue to receive federal student financial aid and Seton Hill University institutional aid. 

Federal student aid programs that are included in this policy are:

  • Federal Direct Unsubsidized Loans
  • Federal Direct Graduate PLUS Loans

The policy mandates a review of a student's attempted and earned credits as well as the cumulative GPA at the conclusion of each term (fall, spring, and summer). All students who are or might be eligible for federal and/or institutional aid will be reviewed and evaluated each term by records in the Registrar's Office. This SAP policy applies to all continuing graduate students at Seton Hill. 

The policy is composed of two parts:

1. Grade Point Average (Qualitative Standard)


    Cumulative 2.5 GPA at the end of each term

2. Cumulative credits earned/cumulative credits attempted (Quantitative
     Standard)

    Students are required to earn 67% of all credits attempted to meet the
    requirements of the quantitative standard of the federal and institution SAP
    policy. All courses with a passing or failing grade will be counted as credits
    attempted as well as all courses with a designation of W, WF, WP, I, P, or U on
    the Seton Hill transcript. All courses with a passing grade will be counted as
    credits earned. At the end of each term (fall, spring, and summer), each student
    will have a completion rate calculated (number of credits earned/number of
    credits attempted). 

To meet the requirements of the SAP policy, students must meet both standards as described above. Students who meet both requirements will be considered to be in compliance with the university SAP policy and the federal SAP policy to receive aid for the subsequent term.
 


All students who fail to meet either of the SAP standards at the end of a term will receive a "Financial Aid Warning" letter from the Financial Aid Office. This letter will be sent via email and USPS to the permanent home address. These students will continue to be eligible to receive both federal and institutional aid for the subsequent term. At the end of the subsequent term, if the student has not met the SAP standards, she/he will be notified in writing as to why he/she has failed to meet the standards, the consequences (i.e., loss of federal and institutional aid), and what options are available to the student.
 


Any student who fails to meet the SAP standards after this 'warning' term has the right to file an appeal of her/his SAP failure. To do so, the student must log on to Griffin's Lair under Forms and state in writing the reason(s) for the failure to meet the required standards (e.g., death of a close relative, injury, illness, or other extraordinary circumstances that prevented the student from attending classes and/or successfully completing the coursework). The student must also state what has changed or will change that will enable her/ him to meet the SAP standards at the next evaluation. This appeal must be submitted within 5 days of receipt of the notification letter of failure to meet the SAP requirements. The student must also submit supporting documentation to the Financial Aid Office, Seton Hill University, Greensburg, PA 15601 of the circumstances related to the failure to make satisfactory progress. Documentation could include items such as statements from medical personnel, records from a medical facility, statements from faculty or administrators who have knowledge of the circumstances, etc. 


 
The Financial Aid SAP committee will respond to all appeals in one of the following ways: 


 
Appeal Approval - If the appeal is approved, the student will be placed on financial aid probation and will be eligible for federal and institutional aid for one subsequent term. Students will be required to meet specific requirements as part of the appeal approval (e.g., regularly scheduled meetings with advisors, program directors, usage of the Writing Center, enrollment in specific courses, etc.) All of these stipulations will be clearly stated in the approval notification. 


 
Appeal Denial - If the appeal is denied, the student will be notified in writing as to the reason for the denial and what options are available to the student for future coursework. Federal and institutional aid will not be continued until the SAP standards are met in a future term. 


 
Any questions on the federal and/or institutional financial aid SAP policies should be directed to the Financial Aid Office (724-838-4293) located in room 108 of the Administration Building. 

Please note that this is a financial aid satisfactory academic progress policy. Seton Hill University's "Good Academic Standing" policy can be found in the Seton Hill University Catalog.

NCAA Athletic Scholarship Satisfactory Academic Progress Policy 

Any graduate student who receives an athletic scholarship while attending Seton Hill University is bound by the NCAA Division II academic progress regulations. This policy states that a graduate student must be enrolled as a full-time student (9 graduate credits/term). All athletic scholarship recipients are required to maintain a minimum cumulative GPA of 3.0 at the end of each term of study. NCAA eligibility requirements are evaluated at the end of each term by the NCAA faculty representative and the Compliance Office. Appropriate notification will be sent to any student athlete who fails to meet the required standards and the consequences thereof. 

Any questions regarding NCAA eligibility should be directed to Assistant Athletic Director for Compliance Nikki Babik, (724) 552-4351; Associate Athletic Director for Compliance and Internal Affairs Bruce Ivory, (724) 552-1714, or by mail to: Compliance Office, Room 404 Administration Building, Seton Hill University, Greensburg, PA 15601.