Payments

How to Pay 

The university accepts cash, checks [payable to Seton Hill University], money orders, debit or credit cards, wire transfers, ACH, or online payment methods. All cash payments must be in U.S. funds; all checks must be drafted from a U.S. bank. 

• Pay online here.
  
  
• To pay over the phone by credit card, or arrange for a wire transfer (domestic or international), please call (724) 838-4214.

Seton Hill also offers an interest-free monthly payment plan.

Additional information on specific payment methods, including wire transfers and credit card electronic billing, can be found in Payments, Credits, Returned Check Policy (pdf).

Please contact the Student Accounts Office at (724) 838-4214 or studentaccounts@setonhill.edu if you have any questions.

Billing Information 

University bills for the semester are due August 20 for fall, January 20 for spring, and June 20 for summer. Writing Popular Fiction Program bills are due June 20 for fall and December 20 for spring. Orthodontic Program bills are due June 20 for summer. 

Students enrolled for 12-17 credits each semester are considered full-time students and are billed a flat rate for tuition. Students taking more than 17 credits are charged per credit for each credit in excess of 17 at the rate of one half the cost of a full time credit. Students enrolled for fewer than 12 credits each semester are considered part-time students and are billed on a per credit basis. Adult Degree Program and Graduate Program students are billed on a per credit basis. Orthodontic Program students are billed on an annual basis.

Employer Reimbursement & Tuition Deferment Programs 

Seton Hill offers a tuition deferment plan for students who receive tuition reimbursement from employers. This plan allows students to attend classes at Seton Hill University and defer payment of the tuition and fees until 45 days after grades are available. To participate in this program, the student must complete an Employer Verification Form, along with a term-specific employer statement or letter on company letterhead for each semester as confirmation of both employment and terms of the employer's reimbursement program.

There is a $50 processing fee to defer your tuition, but the processing fee will be waived if the form and letter are received in the Student Accounts office before the end of the drop/add period in any semester. If the deferred portion is not paid within the 45 day grace period, the balance due will be processed against the credit card. If the employer's plan provides less than 100% of total tuition and fees, the student is responsible for payment of the difference (undeferred portion) for the entire semester prior to the first day of class in any semester. Deferrals for the final semester are due no later than two weeks prior to graduation.

Please visit Student Accounts Forms & Documents for Seton Hill's Tuition Deferment/Employment Reimbursement Policy, or to obtain the Employer Verification Form. The letter or statement from the employer must be signed by someone from the company or organization and must include:

• Verification that the student is an employee of the company or organization and is eligible for reimbursement for the specific year and term.
• The dollar amount to be reimbursed to the student.
• The contact person/s name, address, phone number and email.
• A credit card number and expiration date.

Refund Information 

Copies of the Refund Schedule for specific semesters and the University’s total withdrawal and dropped class refund policies are available in the Student Accounts Forms & Documents section of this site.

Refunds to registered students who have a credit balance will be processed about a week after the last day of the drop/add period. Students enrolled in Session 1 and Session 2 classes (or M1 and M2) classes will have their refund processed about a week after the last day of the drop/add period for Session 2 (or M2).

Federal Work-Study or Seton Hill University Jobs

Earnings from Federal Work-Study or Seton Hill University funded jobs are paid on the 15th of each month.  Students must log on to the work-study website and log in and out for each shift.  Students may receive a check, have it directly deposited into their checking account, or posted onto their tuition account.  Paychecks can be picked up at the Student Accounts Office on the 15th of the month.  If a student chooses the direct deposit option, pay vouchers are placed in house mail on the 15th.  Students who have their paycheck directly deposited must inform Payroll (Admin Annex Room 110) if their bank account changes or has been closed.  Students who opt to have their work-study wages deducted from their tuition balance must complete a Credit Entry Authorization form in the Student Accounts Office and are not permitted to have direct deposit of their check.  If you sign an authorization form to have your work-study check deducted from your account balance, remember:

• Work-study checks are issued net of payroll taxes (estimated at 3.07%).
• You may deduct the full amount of the allowance for work-study wages at the beginning of the semester. The work-study allowance is .9693 of the gross amount of the total work-study awarded.
• There is a $5 work-study deferment fee which will be added to your account each semester.
• Actual work-study wages are issued from payroll and posted to your account in the month after the hours are worked.
• Work-study checks are issued on the 15th of the month or the last working day prior to this date (except for the final work-study check of the spring semester).  The first fall work-study check is issued in October, the last in January; the first spring work-study check is issued in February, the last in May.
• Students are responsible for any account balance remaining due to not working all hours available.
• Students must have a work-study job in order to sign up for the work-study credit authorization.

Payment Process & Information

All students must either pay the amount due on their bill or show evidence of an alternate source (e.g. scholarship, work study, employer reimbursement, enrollment in an official tuition payment plan, third party payer) that will cover the balance for the semester. Upon completion of these items, the student will be financially cleared for the semester. All students must be financially cleared to avoid a late fee, use the library, cash checks at the Student Accounts Office and register for classes the following semester. 

Monthly Statements & Financial Aid

Monthly statements may not always reflect every form of financial aid or payment that you were expecting to see. Payments made (including scholarship checks received) prior to two weeks before school starts are held in an advance deposit account and will not appear on the bill until approximately two weeks before the semester starts, at which time they will be moved out of the advance deposit account and onto the bill.  Also, two weeks before the semester starts, anticipated aid may appear on your statement.  Once federal aid starts to arrive and is posted, anticipated aid will no longer appear on the statement; only actual or posted aid.  Any advance payments made (except for the housing deposit or Physician Assistant Program deposit) and any anticipated aid not showing can be subtracted to determine the net balance due.  

If no estimated or actual financial aid appears on your billing statement, you can check the status of your financial aid by logging into Griffin’s Lair and then GriffinGate. Choose the Students Tab, Financial Aid Information (on the left), Financial Aid Document Tracking, and click the link “View Financial Aid Document Tracking”.  Look at the Missing Documents to see what documents are marked as “’Not Received”.  If all documents show as “Received”, you should receive your financial aid award letter shortly, and aid may appear on the next billing statement.  If you have documents marked “Not Received”, please send them to the Financial Aid Office as soon as possible.  If you have any questions, contact the Financial Aid Office.  In many cases the outstanding balance may be covered by pending sources such as payment plan payments; employer reimbursement payments; OVR; VA; work-study payments; third party payers; etc.  Any payment or adjustments received after the date of this statement will be reflected on next month’s bill.  

Fines

Monetary fines may be assigned for:

• Library violations, late returns or lost books.
• Parking violations.
• Room damages.
• Common area damages.
• Lost room keys.
• Health form fines.
• Violations of University policies that are against the general welfare and safety of the community.

Currency Conversion

Seton Hill University is not responsible for any currency conversion rates incurred if the payment is made with a non - U.S. credit card, or by international bank wire transfers.

Delinquent Accounts

All delinquent accounts will be assessed a 1.5% late payment fee each month that the account is past due. Students with unpaid, undeferred balances at the end of the semester will not be permitted to enroll in a future semester.

A student will not graduate, participate in commencement activities, or receive transcripts of collegiate record until all accounts with the University have been paid in full. In addition, if it becomes necessary for the University to engage an outside collection agency to assist in the collection of payment of the University bill, the student will be responsible for all collection and legal fees necessary for collection of the unpaid balance. At the time the student formally registers for classes, the student agrees to assume the responsibility for understanding Seton Hill University's official policies concerning schedule changes, residency changes, drop/add, and withdrawal policies, and policies regarding satisfactory academic progress. It is the student's responsibility to understand how these changes can affect his/her financial situation with regard to financial aid eligibility. A student may check his or her account balance on Griffin's Lair, or call, email or stop in to visit us in Student Accounts.

If an account is in collection or has been closed and returned from collection and the University accepts a settlement in full instead of payment in full, all financial holds will be removed from the student's account.  However, the University will consider the student a high financial risk and reserves the right to prevent the student from future enrollment in the University; or if the student is granted permission to enroll, the University will require an upfront payment of 50% of the estimated balance due for the new semester in which the student wants to enroll.

Seton Hill University is a nonprofit institution of higher education. In establishing any student's account, if credit is extended solely for the purpose of financing the student's education, any balance due will be acknowledged as a student loan and will be non-dischargeable under the federal and state laws governing Bankruptcy Chapters 7 and 13.

Orthodontics Residents & Interns

Residents or interns in the Orthodontics Program are not eligible to enroll in any payment plan (including the tuition payment plan administered by Sallie Mae or an in-house payment plan), and are not eligible to participate in Seton Hill's Employer Reimbursement Program.

Purchase of Textbooks 

Textbooks and supplies may be purchased at the Seton Hill Bookstore on campus or online. The bookstore accepts cash, personal checks (with a Seton Hill University ID and a current driver's license) and credit cards (VISA, MasterCard, Discover, and American Express).

Parking Permits

All vehicles must be registered at Seton Hill. Please visit Griffin's Lair and click the Parking Permits button on the homepage to register your vehicle. Stop in the Registrar's Office with your student ID to pick up your permit.